MEETING ROOM POLICY
Dr. Robert Abel Meeting Room Policy
The Library Board of the Wakarusa Public Library recognizes the need for groups within the community to reserve the use of the meeting room for public gatherings. In keeping with the library’s mission to support the educational, professional and recreational needs of the community it serves, the Library Board permits the use of the meeting room to RESIDENT* groups at no charge provided that they follow the prescribed rules and procedures. NON-RESIDENT* groups will be assessed a basic rental fee of $40.00 an event. ALL private gatherings (Resident and Non-resident) such as anniversary, birthday, or open houses will be charged the rental fee. Persons or groups attempting to sell completed products or services for profit will be denied use of the room. Groups with special situations not falling into the above categories can be granted use of the room by the library director.
* RESIDENT groups have 50% or more members residing in Olive and/or Harrison Township. NON-RESIDENT groups, conversely, have less than 50% membership residing in these townships.
Library sponsored programs and events will take priority over all programs.
The FOLLOWING CONDITIONS MUST BE MET by any group reserving use of the meeting room:
1. The person reserving the room will do so by contacting library staff no earlier than three months prior to the event. No payment is necessary to reserve the room. The group name will be placed on the reserve calendar provided all conditions herein defined can be met. He/she accepts responsibility for any damage to the room or its contents by signing the reserve document.
2. The door key must be picked up the day of the event. (Sunday reserves will require special arrangements.) This party signs the reserve document also to accept responsibility for the proper use and return of the key.
3. Persons reserving the meeting room must be 21 years or older. A responsible adult must be attending the event for which the room is reserved.
4. Once payment for use of the meeting room is made, there are no refunds.
5. Alcoholic beverages or illegal drugs are not permitted on library property. Smoking is prohibited inside the library building.
6. Nothing shall be attached to the wall. The piano, art prints, or other wall displays are not to be moved. If you wish to use the piano please request that it be unlocked for your group.
7. There will be no general admission charged to the event. Buying or selling of goods is not permitted. (Special situations may exist for Library and Friends of the Library activities.)
8. Food service is limited to light refreshments. No carry-in meals or buffet dinners/lunches will be permitted. GROUPS MUST PROVIDE THEIR OWN FOOD SERVICE UTENSILS AND EQUIPMENT.
9. The room must be vacated by 10:00 p.m.
10. Furniture and equipment needed for a meeting should be reserved at the time the room is reserved. There are eleven tables (6 feet long), 40 padded chairs, and 18 folding chairs available for use. A video/computer projector and overhead projector are available for use with a wall-mounted screen. Ask for instructions from the Library staff before using the audio-visual equipment. Library staff will make chairs and tables available for groups to set up themselves. The chairs and tables should be taken down and left in the same manner as they were found when the meeting is completed.
11. Events held when the Library is closed will use the east door only. The main door to the south will be locked and there will be no access to the interior of the Library except for the restrooms and hallway next to the Meeting Room.
The Library Board is authorized to deny use to any group that is disorderly, or in violation of any of the above regulations.
Before leaving make sure:
1. All lights in the Meeting Room, hall and restrooms are turned off.
2. The restrooms have been vacated and the toilets flushed.
3. All areas used by your party are left in a neat and orderly arrangement.
4. Outside door remains locked at all times. Wood blocks are provided to prop open the door during your event. When leaving make sure the door is securely shut. Leave the key on the piano in the meeting room.
Electronic information research skills are now essential in the educational preparations of students and adults. Access to the Internet enables people to explore thousands of libraries, databases, and other resources around the world. In making decisions regarding access to the electronic information and the Internet, the Wakarusa-Olive, Harrison Township Public Library considers its own stated mission, goals, and objectives. The Wakarusa-Olive, Harrison Township Public Library reserves the right to set and enforce rules and regulations concerning the use of Internet and other computer resources.
Providing access to electronic information services, networks, and the Internet is not the same as selecting and purchasing material for a library collection. Some information accessed electronically may not meet the library’s selection or collection development policy. It is, therefore, left to each user to determine what is appropriate. Parents who are concerned about their children’s use of electronic resources should supervise their children.
RESPONSIBILITIES OF USERS
The library’s Computer and Internet Use Policy will display on the computer screen as the patron begins to use the computer or accesses the library’s wifi. Users are encouraged to read this policy carefully. Continued use of the computer signifies that the patron has agreed to abide by the guidelines set forth in the policy.
Verification of a young person’s date of birth will be required for persons turning 11 years old.
The user is responsible for the correct use of the computer systems and its tools. Patrons are not allowed to install computer programs to the library’s computers. Users will be held liable for damages as a result of improper use.
Information gathered while using the computer systems or the Internet should be downloaded to the users’ portable storage devices. All information saved on the hard drive of the library’s computers will be deleted.
While using the Internet computers users continue to be responsible for supervising the behavior of children who have accompanied them to the library. If a child is disruptive, you may be asked to terminate your computer use early and supervise the child.
The user is responsible for complying with all copyright laws, patents, and licensing agreements.
The user is responsible for protecting and/or keeping confidential their login information and/or passwords.
The user is responsible for logging out of any programs and/or sites. The library is not held liable for any misuse by other patrons if this has not been done.
The Library staff reserves the right to request photo identification of persons requesting to use the computers.
Computer users who also hold Wakarusa-Olive, Harrison Township Public Library cards should not have fines or overdue materials in excess of $6.00. These patrons will be required to pay their fines and/or return library materials before they are allowed to use the library’s computers.
COMPUTER AND INTERNET USE (LEGAL AND ETHICAL)
Computers and their resources must be used only for legal purposes by the public and library staff. Examples of illegal use include, but are not limited to:
- Display or dissemination of sexually explicit or sexually suggestive
- Unlawful or malicious activities
- Libel or slander of others or the library
- Using abusive or objectionable language
- Harassment of others
- Unauthorized copying of copyright-protected materials
- Destruction or damage of equipment, software, or data found on the computers
- Violation of computer system security
- Destruction or tampering with computer files
- Use of spamming software or other high bandwidth usage programs
- Use of Internet chat programs
Any violations or inappropriate use of the library computer systems or the Internet will result in loss of computer use and/or library privileges, and possible removal from the library premises.
Staff provides limited assistance for basic start up procedures. Library staff will not provide in-depth instruction for users. If specific information is needed, staff members will assist you in acquiring information, or will contact you at a later date with information you require.
Children’s and public computers:
Children age 6 or younger must have an adult or older sibling sitting at the computer with them.
Users 10 and under must be accompanied by their parent or guardian.
Children are allowed one hour per day.
An individual has up to 1 hour on the Internet if others are waiting; maximum time of 2 hours per day per individual.
Cost of printing off the Internet is $.30 per page for color; $.10 per page for predominately black and white. Various sizes of paper have other costs. Wireless printing is available for a fee.
Users may download information onto their own portable storage devices.
The Wakarusa Public Library is NOT responsible for the following:
The accuracy of the information found on the Internet, or other computer systems
Sites found on the Internet that the users consider objectionable
Lost data or information downloaded from the Internet or computer files
Viruses obtained through computer use
Personal property or information damaged while using the computer
The library does not offer direct access e-mail accounts
Information obtained through inappropriate or illegal use of the Library’s Internet connection
FILTERING SOFTWARE/TECHNOLOGY PROTECTION MEASURES
It is the decision of the Library Board to use filtering software for all computers accessing the Internet. We acknowledge, however, the fact that no software is totally accurate in filtering Internet sites. Errors may occur in the filtering process. Patrons age 18 or over may request that a site be “unblocked” by library staff. Staff will take into consideration the following guidelines in determining if a site will be unblocked: 1) not allowing visual depictions which are obscene 2) child pornography, or 3) any material that is harmful to minors. Staff members will address the “unblocking” request within 24 hours (except closed days). The filtering software is not meant to discourage Internet use, but to promote the idea that the Internet should be used primarily as a tool for professional and educational research.
WIRELESS INTERNET CONNECTIVITY
Wireless Internet connectivity is offered to patrons age 11 or older who have their own laptop computer or mobile device. There are no time limits on wireless use. Patrons using the Library’s connectivity will be subject to all other policies stated above, including filtering.